WikiEducators Guggenheim Bilbao:Privacy policy
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Introduction
WikiEducators is a project by the Guggenheim Museum Bilbao Foundation that aims to engage user participation in the contribution of knowledge, sharing of experiences and collaboration in creating teaching content.
Users can modify, edit and create new content on WikiEducators. You must register as a user to edit or create contents; you do not need to register to view WikiEducators content.
If you only read the WikiEducators projects websites, no more information is collected than is typically collected in server logs by web sites in general.
If you contribute to the WikiEducators projects, you are publishing every word you post publicly. If you write something, assume that it will be retained forever. This includes articles, user pages and talk pages. Some limited exceptions are described below.
Editing WikiEducators and public data
Simply visiting the WikiEducators web site does not expose your identity publicly, but you should register beforehand as a WikiEducators user if you wish to create or edit content.
When you edit any page in WikiEducators, you are publishing a document. This is a public act and you are identified publicly with that edit as its author.
Identification of an author
You must log in to be able to create new content or edit existing content in WikiEducators.
If you are logged in, you will be identified by your user name. This may be your real name or a pseudonym.
If you have not logged in, you will be identified by your network IP address. This is a series of numbers which identifies the Internet address from which you are contacting WikiEducators. Depending on your connection, this number may be traceable only to a large Internet service provider or specifically to your school, place of business or home. It may be possible that the origin of this IP address could be used in conjunction with any interests you express implicitly or explicitly by editing articles to identify you even by private individuals.
It is technically possible to connect your IP to your real-life identity. Therefore, if your privacy concerns you, you may wish to log in and publish under a pseudonym.
When using a pseudonym, your IP address will not be available to the public except in cases of abuse, including vandalism of a page by you or by another user with the same IP address. In all cases, your IP address will be stored on WikiEducators’ servers and can be seen by server administrators. Your IP address and its relation to any user name that shares it may be revealed under certain circumstances.
Cookies
WikiEducators will set a temporary session cookie (PHPSESSID) whenever you visit the site. If you do not intend to ever log in, you can deny this cookie, but you cannot log in without it. The cookie will be erased when you close your browser session.
More cookies may be set when you log in, to avoid having to type in your user name (or optionally password) on your next visit. These can last for up to 30 days, but you can clear them after use if you are using a public computer and do not wish to expose your user name to future users of the machine (in this case, clear the browser cache as well).
Passwords
Many aspects of WikiEducators projects’ community interaction depend on the reputation and respect that is built up through a history of valuable contributions. User passwords are the only guarantee of the integrity of a specific user’s edit history. All users are encouraged to select solid passwords and to never share them. No one should knowingly publicly the password of another user to publicly release either directly or indirectly.
Private logging
Every time you visit a page, you send information to the web server. Most web servers routinely maintain access logs with a portion of this information, which can be used to get an overall picture of what pages are popular, what other sites link to this one, and what web browsers people are using. It is not the intention of WikiEducators to use this information to keep track of legitimate users. These logs are used for the site’s statistical data; the data stored is not made public and is generally discarded after two weeks.
Log data may be examined by developers in the course of solving technical problems and in tracking down badly-behaved web spiders that overwhelm the site. IP addresses of users derived either from those logs or from records in the database are frequently used to correlate usernames and IP addresses of edits in investigating abuse of the wiki, including the suspected use of malicious "sockpuppets" (duplicate accounts), vandalism, harassment of other users, or disruption of WikiEducators.
Policy on release of log data
It is the policy of WikiEducators that personally identifiable data collected in the server logs may be released by the system administrators in the following situations:
- In response to a valid subpoena or other compulsory request from law enforcement
- With permission of the affected user
- To the Guggenheim Museum Bilbao’s legal department, legal counsel or its designee, when necessary for investigation of abuse complaints.
- Where the information pertains to page views generated by a spider or bot or another program and its dissemination is necessary to illustrate or resolve technical issues.
- Where the user has been vandalising articles or persistently behaving in a disruptive way, data may be released to assist in the targeting of IP blocks or to formulate a complaint to relevant Internet Service Providers
- Where it is reasonably necessary to protect the rights, property or safety of WikiEducators, the Guggenheim Museum Bilbao Foundation, its users or the public.
WikiEducators’ policy does not permit the public distribution of such information under any circumstance, except as described above.
In any case, when the data describe above is private, the publication of these data will be regulated according to the personal data protection policy to which the following sections refer.
Sharing information with third parties
All text included in WikiEducators is available for reuse under the terms of Creative Commons’ attribution - non-commercial - sharealike type of license.
This type of license states that “The material created by an artist can be distributed, copied and exhibited by third parties if it is shown in the credits. No commercial benefit may be obtained and derived works are subject to the same license terms as the original work.”
You may consult Creative Commons’ website (in Spanish) in connection with the above.
The Guggenheim Museum Bilbao Foundation will not sell or share private information, such as e-mail addresses, with third parties, unless the user accepts the publication of this information or by valid subpoena or other compulsory request from law enforcement.
Personal data protection policy
In accordance with Organic Law 15/1999 on protecting personal data (hereinafter, L.O. 15/1999), Royal Decree 1720/2007, which approves the regulations to develop Organic law 15/1999 (hereinafter, the RLOPD) and Law 34/2002 on services in the information society (hereinafter, the LSSI), personal data voluntarily provided will be processed and incorporated in an automated file for which Guggenheim Museum Bilbao Foundation is responsible and which will be maintained in order to attend to and manage the WikiEducators project in accordance with what has been previously described.
The Guggenheim Museum Bilbao Foundation does not sell, lease or make available personal data provided by WikiEducators users to third parties. Access to data by those in charge of processing when needed for the provision of a service to the Guggenheim Museum Bilbao Foundation does not constitute transfer or communication to third parties. The information will not be used for direct marketing actions, unless we have notified you in advance of this possibility and you have granted us express consent.
Personal data is understood to be all information concerning identified or identifiable physical persons, being excluded, by virtue of Article 2 of the RLOPD, data related to persons who provide their services to legal entities, either as employees, professionals and/or individual businessmen.
Notification of any refusal to process data must be effected within a maximum period of 30 days. The Guggenheim Museum Bilbao Foundation guarantees the rights to access, rectify, oppose and cancel the data, which can be exercised by interested parties in the manner and by any of the legally admissible means pursuant to the contents of RLOPD, by applying in writing to our address at Abandoibarra Etorbidea, 2, 48001 Bilbao.
E-mail and mailing lists
You may provide your e-mail address in the Log in /create your account page and enable other logged-in users to send email to you through WikiEducators (unless you deactivate this option in your preferences). Your e-mail address will not be revealed to them unless you respond, or possibly if the email bounces. The email address may be used by the Guggenheim Museum Bilbao Foundation to communicate with users on a wider scale.
If you do not provide an email address, you will not be able to reset your password if you forget it. However, you may contact one of the WikiEducators server administrators to enter a new mail address in your preferences. You can remove your email address from your preferences at any time to prevent it being used.
User data
Some of your user data, such as the times at which you edited and the number of edits, are publicly available via user contributions lists in WikiEducators, and are occasionally published by other users in aggregated forms.
Removal of user accounts
Once created, user accounts will not be removed. It is possible for a user name to be changed.
Guggenheim Museum Bilbao Foundation does not guarantee that all name changes can be made upon request.
Removal of content
Removing text from WikiEducators projects does not permanently delete it. In articles and other pages, anyone can see the previous versions and read their content. If an article is "deleted", an administrator/librarian, meaning almost anyone to whom the community has trusted with the possibility of removal, can see what was deleted. Information can be permanently deleted by those people with access to the servers, but there is no guarantee this will happen except in response to legal action.
